Research Training and Fellow Administrator/Specialist
4.
2 Full-time 1 day ago Full Job Description The Research Training and Fellow Administrator/Specialist will be responsible for:
Personnel Functions Serves as the primary hiring and job action coordinator for all fellowship and training grant recipients in the College of Public Health and Health Professions (pre-doctoral and post-doctoral).
This includes drafting the fellowship MOUs, procuring Contracts and Grants approval and payment schedules, and entering all ePAF's for new fellows and trainees, top-up funding, and individuals on cost share funding for the training grant programs.
Serves as the primary coordinator for managing related tuition waivers and LOA entry for all of the fellows and trainees.
This position may need to update the Graduate Student Tracking Program (GSTP) and coordinate with the Director of Finance to ensure accuracy of awards for graduate students transferring to NIH fellows and trainees from the Graduate Student Opportunity Awards.
As the primary HR representative for student employment, this position is expected to stay abreast of all policy changes from Academic Personnel and the Graduate School and serve as a resource to the College.
This may include suggesting and/or implementing necessary policy change with input from the appropriate Directors for the College.
Fiscal Functions This position is responsible for posting and managing accurate payroll distributions for all fellows and trainees.
Responsible for processing retroactive payroll distributions (PDRR).
Other payroll functions include, but are not limited to, overseeing processing of retroactive rate increases, off cycle check requests, payroll corrections, and lump sum payments.
This position may assist the Research Administrators in processing payroll distributions, retros, and PDRRs as needed, depending on workload.
Additionally, the position will be responsible for assisting and approving purchases for the T32 fellows, utilizing their training related expenses.
The position will be responsible for ensuring compliance with the cost principles as defined in the UF Cost Accounting Standards, the Uniform Guidance (2 CFR 200), and the sponsor's guidelines.
This includes assisting in the processing and approval of internal journal transfers and scholarship actions required to ensure timely payment of the student's health insurance policies, as required by UF policy and the appropriate sponsor guidelines.
Post Award Financial Review Under the direction of the Director of Research Administration, this position will assist faculty with reviewing the balances of each fellowship and training grant award under their supervision to ensure that expenditures are necessary, reasonable, allowable, allocable, and consistently treated.
This includes drafting reports and projections as required by College policy, to inform faculty of their current charges and future projected balances.
The employee will ensure a proper understanding of the award parameters and any special requirements of the award that need to be brought to the faculty member's attention due to programmatic and/or compliance restraints.
This position will also work with faculty and other officials as necessary to answer reporting and compliance questions.
In the event charges are incorrectly assigned to a sponsored award, this position is expected to coordinate the necessary transfers to correct the assignment.
At the culmination of each sponsored award, the incumbent will facilitate close-out procedures.
This task often includes making certain all expenditures are appropriate, open encumbrances are closed, reoccurring charges are closed or transferred appropriately, that the award does not have a negative balance (investigate and rectify if it does), expected effort commitments have been met, and all cost sharing requirements have been satisfied.
In the event of a sponsored award(s) review or audit, this individual would work with the principal investigator, department staff, the Director of Research Administration, the Division of Sponsored Programs, and Contracts and Grants to supply requested documentation.
For this reason, it is imperative that the incumbent maintain sufficient documentation for all expenses of sponsored awards under their management.
Documentation should justify the benefit, appropriateness, and allowability of expenditures to a sponsored award.
Post-Award UFIRST Responsibilities This position is responsible for the financial management of sponsored research awards related to training grants and fellowships.
The incumbent must be adept in navigating UFIRST for all post-award activities.
This position will be responsible, upon receipt of the notice of award, grant, or contract, to coordinate with the Division of Sponsored Research and Contracts and Grants to establish the award within UFIRST and Peoplesoft for the appropriate administration of the project during its lifetime.
This includes the establishment of subproject, completing the initial effort commitment in UFIRST to allow for the proper tracking and monitoring of commitments, and tracking and following cost-sharing per agency, University, and federal regulations.
When notice of a change of the award is received (budget transfer approval, incremental funding, no cost extensions, supplemental funding, non-financial reporting, etc.
), this position will be responsible for the entry of these transactions into the UFIRST system and the appropriate navigation and justification for the changes.
This position will also be required to assist the faculty with the appropriate communication to the sponsor, if applicable.
This can include drafting new budgets to reflect cuts, changes, and approvals, requests to appoint new fellows and positions, and routing the review of said documents through the appropriate offices/departments at UF.
Pre-award Responsibilities This position is responsible for assisting students and faculty in PHHP with the submission of their training grants and fellowship applications.
This includes reviewing the request for application (RFA) selected by the faculty member(s) for administrative requirements.
After reviewing the RFA, this position works with the faculty member and their proposed research team to develop an accurate budget that is compliant with federal, state, sponsor, university, college, and departmental policies.
Traditional fellowship budgets are mainly formulaic, but require attention to detail to ensure the correct categories and fellow levels are selected for the proposal.
Throughout the proposal period, this position is responsible for identifying and ensuring all administrative requirements of the sponsor's RFA are met, which may require coordination with several internal UF offices.
This position is responsible for the entry, approval routing, and submission to DSP for review and final submission to the sponsoring agency through UF's UFIRST module.
Establishment and entry of a proposal in UFIRST includes providing necessary demographic information for research personnel, sponsor information, budget entry, and uploading multiple documents to the proposal in UFIRST, UFIRST SF424, and/or other sponsor-specified portals.
Administrative/Other Assignments Completes other assignments, prepares reports and/or special projects as assigned by the Executive Director or Dean.
May provide secondary or interim support for members of the PHHP Human Resource and Research Administration Teams.
Expected Salary:
Expected starting salary is $68,000 - $80,000 annually, commensurate with education, skills and experience.
Minimum Requirements:
High school diploma or equivalent and five years of relevant experience.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred
Qualifications:
Bachelor's degree and two years of experience or an equivalent combination of education and experience.
Knowledge of and experience with personnel and payroll procedures, rules and regulations at UF.
Knowledge of financial and PeopleSoft applications at UF.
Ability to work independently and determine job priorities.
Ability to understand and interpret rules, regulations, policies and procedures.
Ability to communicate effectively through written and verbal interactions.
Ability to interact cordially with co-workers to accomplish common tasks, must be a team player.
Ability to function under highly stressful circumstances.
Knowledge of current rules and regulations of the State of Florida financial system for UF Finance & Accounting, Purchasing Division and Payroll.
Knowledge of general office procedures.
Ability to operate computer and multiple software packages.
Ability to operate basic office equipment, fax machine, copier, etc.
Ability to establish and maintain effective working relationships.
Ability to establish priorities to meet deadlines and maintain an orderly work schedule.
Must interact and represent the department in a professional manner.
Must exercise confidentiality as appropriate.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:
55 p.
m.
(ET) of the posting end date.
This is a time-limited position.
This position may offer flexible work arrangements such as hybrid/remote work locations and/or schedules that fall outside of the unit's normal business hours.
The University of Florida is an equal opportunity/affirmative action employer and is committed to increasing the diversity of its faculty, staff and students.
We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Florida, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.
Health Assessment Required:
No.
Estimated Salary: $20 to $28 per hour based on qualifications.
2 Full-time 1 day ago Full Job Description The Research Training and Fellow Administrator/Specialist will be responsible for:
Personnel Functions Serves as the primary hiring and job action coordinator for all fellowship and training grant recipients in the College of Public Health and Health Professions (pre-doctoral and post-doctoral).
This includes drafting the fellowship MOUs, procuring Contracts and Grants approval and payment schedules, and entering all ePAF's for new fellows and trainees, top-up funding, and individuals on cost share funding for the training grant programs.
Serves as the primary coordinator for managing related tuition waivers and LOA entry for all of the fellows and trainees.
This position may need to update the Graduate Student Tracking Program (GSTP) and coordinate with the Director of Finance to ensure accuracy of awards for graduate students transferring to NIH fellows and trainees from the Graduate Student Opportunity Awards.
As the primary HR representative for student employment, this position is expected to stay abreast of all policy changes from Academic Personnel and the Graduate School and serve as a resource to the College.
This may include suggesting and/or implementing necessary policy change with input from the appropriate Directors for the College.
Fiscal Functions This position is responsible for posting and managing accurate payroll distributions for all fellows and trainees.
Responsible for processing retroactive payroll distributions (PDRR).
Other payroll functions include, but are not limited to, overseeing processing of retroactive rate increases, off cycle check requests, payroll corrections, and lump sum payments.
This position may assist the Research Administrators in processing payroll distributions, retros, and PDRRs as needed, depending on workload.
Additionally, the position will be responsible for assisting and approving purchases for the T32 fellows, utilizing their training related expenses.
The position will be responsible for ensuring compliance with the cost principles as defined in the UF Cost Accounting Standards, the Uniform Guidance (2 CFR 200), and the sponsor's guidelines.
This includes assisting in the processing and approval of internal journal transfers and scholarship actions required to ensure timely payment of the student's health insurance policies, as required by UF policy and the appropriate sponsor guidelines.
Post Award Financial Review Under the direction of the Director of Research Administration, this position will assist faculty with reviewing the balances of each fellowship and training grant award under their supervision to ensure that expenditures are necessary, reasonable, allowable, allocable, and consistently treated.
This includes drafting reports and projections as required by College policy, to inform faculty of their current charges and future projected balances.
The employee will ensure a proper understanding of the award parameters and any special requirements of the award that need to be brought to the faculty member's attention due to programmatic and/or compliance restraints.
This position will also work with faculty and other officials as necessary to answer reporting and compliance questions.
In the event charges are incorrectly assigned to a sponsored award, this position is expected to coordinate the necessary transfers to correct the assignment.
At the culmination of each sponsored award, the incumbent will facilitate close-out procedures.
This task often includes making certain all expenditures are appropriate, open encumbrances are closed, reoccurring charges are closed or transferred appropriately, that the award does not have a negative balance (investigate and rectify if it does), expected effort commitments have been met, and all cost sharing requirements have been satisfied.
In the event of a sponsored award(s) review or audit, this individual would work with the principal investigator, department staff, the Director of Research Administration, the Division of Sponsored Programs, and Contracts and Grants to supply requested documentation.
For this reason, it is imperative that the incumbent maintain sufficient documentation for all expenses of sponsored awards under their management.
Documentation should justify the benefit, appropriateness, and allowability of expenditures to a sponsored award.
Post-Award UFIRST Responsibilities This position is responsible for the financial management of sponsored research awards related to training grants and fellowships.
The incumbent must be adept in navigating UFIRST for all post-award activities.
This position will be responsible, upon receipt of the notice of award, grant, or contract, to coordinate with the Division of Sponsored Research and Contracts and Grants to establish the award within UFIRST and Peoplesoft for the appropriate administration of the project during its lifetime.
This includes the establishment of subproject, completing the initial effort commitment in UFIRST to allow for the proper tracking and monitoring of commitments, and tracking and following cost-sharing per agency, University, and federal regulations.
When notice of a change of the award is received (budget transfer approval, incremental funding, no cost extensions, supplemental funding, non-financial reporting, etc.
), this position will be responsible for the entry of these transactions into the UFIRST system and the appropriate navigation and justification for the changes.
This position will also be required to assist the faculty with the appropriate communication to the sponsor, if applicable.
This can include drafting new budgets to reflect cuts, changes, and approvals, requests to appoint new fellows and positions, and routing the review of said documents through the appropriate offices/departments at UF.
Pre-award Responsibilities This position is responsible for assisting students and faculty in PHHP with the submission of their training grants and fellowship applications.
This includes reviewing the request for application (RFA) selected by the faculty member(s) for administrative requirements.
After reviewing the RFA, this position works with the faculty member and their proposed research team to develop an accurate budget that is compliant with federal, state, sponsor, university, college, and departmental policies.
Traditional fellowship budgets are mainly formulaic, but require attention to detail to ensure the correct categories and fellow levels are selected for the proposal.
Throughout the proposal period, this position is responsible for identifying and ensuring all administrative requirements of the sponsor's RFA are met, which may require coordination with several internal UF offices.
This position is responsible for the entry, approval routing, and submission to DSP for review and final submission to the sponsoring agency through UF's UFIRST module.
Establishment and entry of a proposal in UFIRST includes providing necessary demographic information for research personnel, sponsor information, budget entry, and uploading multiple documents to the proposal in UFIRST, UFIRST SF424, and/or other sponsor-specified portals.
Administrative/Other Assignments Completes other assignments, prepares reports and/or special projects as assigned by the Executive Director or Dean.
May provide secondary or interim support for members of the PHHP Human Resource and Research Administration Teams.
Expected Salary:
Expected starting salary is $68,000 - $80,000 annually, commensurate with education, skills and experience.
Minimum Requirements:
High school diploma or equivalent and five years of relevant experience.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred
Qualifications:
Bachelor's degree and two years of experience or an equivalent combination of education and experience.
Knowledge of and experience with personnel and payroll procedures, rules and regulations at UF.
Knowledge of financial and PeopleSoft applications at UF.
Ability to work independently and determine job priorities.
Ability to understand and interpret rules, regulations, policies and procedures.
Ability to communicate effectively through written and verbal interactions.
Ability to interact cordially with co-workers to accomplish common tasks, must be a team player.
Ability to function under highly stressful circumstances.
Knowledge of current rules and regulations of the State of Florida financial system for UF Finance & Accounting, Purchasing Division and Payroll.
Knowledge of general office procedures.
Ability to operate computer and multiple software packages.
Ability to operate basic office equipment, fax machine, copier, etc.
Ability to establish and maintain effective working relationships.
Ability to establish priorities to meet deadlines and maintain an orderly work schedule.
Must interact and represent the department in a professional manner.
Must exercise confidentiality as appropriate.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:
55 p.
m.
(ET) of the posting end date.
This is a time-limited position.
This position may offer flexible work arrangements such as hybrid/remote work locations and/or schedules that fall outside of the unit's normal business hours.
The University of Florida is an equal opportunity/affirmative action employer and is committed to increasing the diversity of its faculty, staff and students.
We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Florida, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.
Health Assessment Required:
No.
Estimated Salary: $20 to $28 per hour based on qualifications.
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