Office Administrator / Administrative Assistant
Scherer Construction Scherer Construction Gainesville, FL Gainesville, FL Full-time Full-time $18 - $22 an hour $18 - $22 an hour
Job Description:
The Administrative Assistant/Receptionist has the responsibility of making a good first impression that will have a lasting impact on the success of the Company.
The Administrative Assistant/Receptionist manages all incoming calls and the Company's lobby area.
They ensure solid customer relationships by handling inquiries with speed and professionalism.
The Administrative Assistant/Receptionist also handles day to day administrative responsibilities along with assisting the Project Management Team on various tasks and assignments.
Job
Responsibilities:
Answering and routing incoming calls, determines purpose of calls, forwards to appropriate personnel Greets and directs on-site visitors, determines nature of business, and announces visitors to appropriate personnel Receives, sorts, sends, and routes mail; maintains and routes publications Perform a variety to office duties, including filing, photocopying, scanning, creating and transmitting faxes, memos, correspondence, reports, and other documents Retains a professional reception area Maintains inventory of office supplies Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes Coordinate the repair and maintenance of office equipment Accountable for recordings and changes on Company's voice mail system Update and maintain in the Company's database project document files, contacts, vendors and construction information Manages and process job invoices Assist in the assembly of proposals, contracts, permitting documents, and other marketing materials Assist project managers and administrative staff in office duties as assigned Perform other related duties as required Job Essentials:
Must be able to frequently sit, reach with hands and arms, and talk/hear Must be able to stand, squat and kneel Must be able to lift and move work related items up to 10 - 50 pounds Must be able to push, pull up, bend at the knees and waist, twist body at waist, raise and hold arms overhead, turn head-neck-shoulders as needed Must be able to grasp, have good hand-eye coordination, arm, hand and finger dexterity to use keyboard and operate office equipment Job Skills, Knowledge, Training and
Experience:
Strong computer skills, knowledge of office equipment such as multiline telephone systems, fax machines, and copiers.
Highly proficient level of computer skills using Microsoft Word, Excel and Outlook.
Excellent interpersonal and communication skills that will create a good impression and promote a professional and friendly environment Construction industry knowledge of finance, accounting, budgeting and cost control principles including generally accepted accounting principles Strong analytical, problem solving, and decision making skills Solid organizational skills and the ability to prioritize and handle multiple tasks Education and Training Requirements:
High School Diploma or its equivalent 1 -2 years' work experience in related field Licensing Requirements:
Notary, preferred Job Type:
Full-time Pay:
$18.
00 - $22.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Day shift Monday to Friday
Experience:
Customer service:
1 year (Required) Computer skills:
1 year (Required) Work Location:
In person The Administrative Assistant/Receptionist has the responsibility of making a good first impression that will have a lasting impact on the success of the Company.
The Administrative Assistant/Receptionist manages all incoming calls and the Company's lobby area.
They ensure solid customer relationships by handling inquiries with speed and professionalism.
The Administrative Assistant/Receptionist also handles day to day administrative responsibilities along with assisting the Project Management Team on various tasks and assignments.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Job Description:
The Administrative Assistant/Receptionist has the responsibility of making a good first impression that will have a lasting impact on the success of the Company.
The Administrative Assistant/Receptionist manages all incoming calls and the Company's lobby area.
They ensure solid customer relationships by handling inquiries with speed and professionalism.
The Administrative Assistant/Receptionist also handles day to day administrative responsibilities along with assisting the Project Management Team on various tasks and assignments.
Job
Responsibilities:
Answering and routing incoming calls, determines purpose of calls, forwards to appropriate personnel Greets and directs on-site visitors, determines nature of business, and announces visitors to appropriate personnel Receives, sorts, sends, and routes mail; maintains and routes publications Perform a variety to office duties, including filing, photocopying, scanning, creating and transmitting faxes, memos, correspondence, reports, and other documents Retains a professional reception area Maintains inventory of office supplies Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes Coordinate the repair and maintenance of office equipment Accountable for recordings and changes on Company's voice mail system Update and maintain in the Company's database project document files, contacts, vendors and construction information Manages and process job invoices Assist in the assembly of proposals, contracts, permitting documents, and other marketing materials Assist project managers and administrative staff in office duties as assigned Perform other related duties as required Job Essentials:
Must be able to frequently sit, reach with hands and arms, and talk/hear Must be able to stand, squat and kneel Must be able to lift and move work related items up to 10 - 50 pounds Must be able to push, pull up, bend at the knees and waist, twist body at waist, raise and hold arms overhead, turn head-neck-shoulders as needed Must be able to grasp, have good hand-eye coordination, arm, hand and finger dexterity to use keyboard and operate office equipment Job Skills, Knowledge, Training and
Experience:
Strong computer skills, knowledge of office equipment such as multiline telephone systems, fax machines, and copiers.
Highly proficient level of computer skills using Microsoft Word, Excel and Outlook.
Excellent interpersonal and communication skills that will create a good impression and promote a professional and friendly environment Construction industry knowledge of finance, accounting, budgeting and cost control principles including generally accepted accounting principles Strong analytical, problem solving, and decision making skills Solid organizational skills and the ability to prioritize and handle multiple tasks Education and Training Requirements:
High School Diploma or its equivalent 1 -2 years' work experience in related field Licensing Requirements:
Notary, preferred Job Type:
Full-time Pay:
$18.
00 - $22.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Day shift Monday to Friday
Experience:
Customer service:
1 year (Required) Computer skills:
1 year (Required) Work Location:
In person The Administrative Assistant/Receptionist has the responsibility of making a good first impression that will have a lasting impact on the success of the Company.
The Administrative Assistant/Receptionist manages all incoming calls and the Company's lobby area.
They ensure solid customer relationships by handling inquiries with speed and professionalism.
The Administrative Assistant/Receptionist also handles day to day administrative responsibilities along with assisting the Project Management Team on various tasks and assignments.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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