Administrative Assistant - Parks Department
1.
0 Gainesville, FL Gainesville, FL Full-time Full-time From $23.
01 an hour From $23.
01 an hour 21 hours ago 21 hours ago 21 hours ago NOTE:
TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT:
https:
//www.
governmentjobs.
com/careers/alachua SALARY:
$23.
01 Hourly Bachelor's degree in business administration, public administration or related field and one year of professional level administrative experience; or any equivalent combination of related education, training and/or experience.
Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
Successful completion of all applicable background checks pre-hire and ongoing are required.
:
Successful completion of a pre-employment physical examination including a pre-employment drug screen and must successfully pass a Level 2 background check as specified by the Florida Department of Law Enforcement.
This position requires the completion of MS Word, MS Excel with a minimum score of moderate knowledge and a Typing test with a Net speed of 35 words per minute.
To schedule the skills assessments, call CareerSource North Central Florida at (352) 955-2245 or email email protected to schedule an appointment.
You can call Alachua County Human Resources Office at (352) 374-5219 to confirm that your scores are already on file.
Passing scores must be received by the Human Resources Office via email at email protected no later than 5:
00 p.
m.
on the Wednesday after the position closes.
CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office.
All scores are valid for a period of 2 years from the date of testing.
Position
Summary:
This is responsible administrative staff work providing professional and clerical assistance directly to a higher-level supervisor.
An employee assigned to this classification provides a variety of routine and complex administrative work in the administration of a County government department.
Work is performed under the general direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.
Examples of Duties:
ESSENTIAL JOB FUNCTIONS This is an emergency essential classification.
Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with core values including:
integrity, honesty, respect, diversity, innovation, accountability and communication.
Manages and supervises assigned operations to achieve departmental goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.
May supervise and coordinate the activities of employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.
Assists in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates activities with other County departments and outside agencies as needed.
Provides professional advice to supervisor.
Communicates departmental plans, policies and procedures to staff and the general public; makes presentations to departmental supervisors, boards, commissions, civic groups and the general public as assigned.
Assures that assigned area(s) of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area(s) to assure sound fiscal control; assists in the preparation of annual budget requests.
Evaluates departmental work procedures, schedules and workflow; studies and recommends departmental policies and procedures to improve efficiency and effectiveness of operations.
Maintains harmony among employees and resolves complaints and grievances; performs and assists subordinates in performing duties; adjusts employee errors and complaints.
Prepares a variety of departmental studies, reports and related information for decision-making purposes; conducts research and analysis and prepares recommendations regarding proposals for programs, grants, services, budget, equipment, etc.
Provides administrative assistance to departmental staff in meeting management; Assembles background materials, prepares agendas and records action items for various meetings.
Prepares drafts of speeches, presentations, resolutions, ordinances, contracts and administrative policies as assigned.
Investigates and follows-up on citizen requests for service, complaints and requests for information.
Assists in the development of departmental notices, flyers, brochures, newsletters, media releases, news articles and other informational materials about programs and services.
Researches grant programs and prepares departmental grant applications.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
:
Serves as back up Camp Counselor as needed.
:
Drives a County vehicle and/or personal vehicle as required to perform duties.
NOTE:
These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the principles and practices of organization, management, personnel and financial administration in the operation of a County department.
Knowledge of the standard practices in the fields of local government, personnel management, budgeting and accounting.
Knowledge of modern office practices, procedures, systems and equipment.
Knowledge of the functions and operations of the assigned County department.
Skill in the operation and use of a typewriter; personal computer including word processing, spreadsheet and data base software; calculator; telephone; copy machine; and fax machine.
Ability to identify management problems and propose solutions.
Ability to gather and analyze data and draw conclusions.
Ability to effectively supervise and coordinate the activities of subordinate employees.
Ability to communicate effectively, verbally and in writing.
Ability to establish and maintain effective working relationships with the general public and County employees and officials.
Ability to prepare detailed written reports and procedures.
Ability to select and/or devise analytical techniques and methods suited to the solution of management problems.
Ability to use the techniques and methods of administrative analysis.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms.
The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Parks & Open Space Department:
The hours may vary and include weekdays, weeknights, weekends, and/or holidays.
Job Type:
Full-time Pay:
From $23.
01 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Employee discount Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Gainesville, FL Gainesville, FL Full-time Full-time From $23.
01 an hour From $23.
01 an hour 21 hours ago 21 hours ago 21 hours ago NOTE:
TO BE CONSIDERED FOR THIS VACANCY, ALL APPLICANTS MUST APPLY ONLINE AT:
https:
//www.
governmentjobs.
com/careers/alachua SALARY:
$23.
01 Hourly Bachelor's degree in business administration, public administration or related field and one year of professional level administrative experience; or any equivalent combination of related education, training and/or experience.
Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
Successful completion of all applicable background checks pre-hire and ongoing are required.
:
Successful completion of a pre-employment physical examination including a pre-employment drug screen and must successfully pass a Level 2 background check as specified by the Florida Department of Law Enforcement.
This position requires the completion of MS Word, MS Excel with a minimum score of moderate knowledge and a Typing test with a Net speed of 35 words per minute.
To schedule the skills assessments, call CareerSource North Central Florida at (352) 955-2245 or email email protected to schedule an appointment.
You can call Alachua County Human Resources Office at (352) 374-5219 to confirm that your scores are already on file.
Passing scores must be received by the Human Resources Office via email at email protected no later than 5:
00 p.
m.
on the Wednesday after the position closes.
CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office.
All scores are valid for a period of 2 years from the date of testing.
Position
Summary:
This is responsible administrative staff work providing professional and clerical assistance directly to a higher-level supervisor.
An employee assigned to this classification provides a variety of routine and complex administrative work in the administration of a County government department.
Work is performed under the general direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.
Examples of Duties:
ESSENTIAL JOB FUNCTIONS This is an emergency essential classification.
Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
Exudes a positive customer service focus.
Advocates building organizational culture through aligning decisions with core values including:
integrity, honesty, respect, diversity, innovation, accountability and communication.
Manages and supervises assigned operations to achieve departmental goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.
May supervise and coordinate the activities of employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation.
Assists in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates activities with other County departments and outside agencies as needed.
Provides professional advice to supervisor.
Communicates departmental plans, policies and procedures to staff and the general public; makes presentations to departmental supervisors, boards, commissions, civic groups and the general public as assigned.
Assures that assigned area(s) of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area(s) to assure sound fiscal control; assists in the preparation of annual budget requests.
Evaluates departmental work procedures, schedules and workflow; studies and recommends departmental policies and procedures to improve efficiency and effectiveness of operations.
Maintains harmony among employees and resolves complaints and grievances; performs and assists subordinates in performing duties; adjusts employee errors and complaints.
Prepares a variety of departmental studies, reports and related information for decision-making purposes; conducts research and analysis and prepares recommendations regarding proposals for programs, grants, services, budget, equipment, etc.
Provides administrative assistance to departmental staff in meeting management; Assembles background materials, prepares agendas and records action items for various meetings.
Prepares drafts of speeches, presentations, resolutions, ordinances, contracts and administrative policies as assigned.
Investigates and follows-up on citizen requests for service, complaints and requests for information.
Assists in the development of departmental notices, flyers, brochures, newsletters, media releases, news articles and other informational materials about programs and services.
Researches grant programs and prepares departmental grant applications.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
:
Serves as back up Camp Counselor as needed.
:
Drives a County vehicle and/or personal vehicle as required to perform duties.
NOTE:
These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the principles and practices of organization, management, personnel and financial administration in the operation of a County department.
Knowledge of the standard practices in the fields of local government, personnel management, budgeting and accounting.
Knowledge of modern office practices, procedures, systems and equipment.
Knowledge of the functions and operations of the assigned County department.
Skill in the operation and use of a typewriter; personal computer including word processing, spreadsheet and data base software; calculator; telephone; copy machine; and fax machine.
Ability to identify management problems and propose solutions.
Ability to gather and analyze data and draw conclusions.
Ability to effectively supervise and coordinate the activities of subordinate employees.
Ability to communicate effectively, verbally and in writing.
Ability to establish and maintain effective working relationships with the general public and County employees and officials.
Ability to prepare detailed written reports and procedures.
Ability to select and/or devise analytical techniques and methods suited to the solution of management problems.
Ability to use the techniques and methods of administrative analysis.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms.
The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Parks & Open Space Department:
The hours may vary and include weekdays, weeknights, weekends, and/or holidays.
Job Type:
Full-time Pay:
From $23.
01 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Employee discount Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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