Medical Administration Specialist/Training Coordinator
The Medical Administration Specialist/Training Coordinator will be responsible for, but not limited to:
Training Coordination (60%) The Medical Administration Specialist/Training Coordinator is aligned under the Data Quality Section of MAS. Plans and coordinates orientation activities for each new MAS employee. Prepares regular education and training reports and distributes to supervisors. Identifies and determines training priorities, conducts and administers training programs, develops and improves training guidance, and conducts classes or other group-setting instruction. Creates training for MAS managers and non-MAS employees, managers and supervisors. Assists employees in achieving mandatory training hours by suggesting job related TMS courses. Scheduling Training (15%) Coordinates and provides Scheduler and Soft skills training for system staff on a bi-weekly and as needed basis in accordance with VHA Directive 1230. This training is not limited to MAS personnel. It includes clinic clerks, health technicians, nurses and clinicians/providers who have been authorized the ability to use Appointment Management and the VISTA Scheduling Enhancement tool (VistA Scheduling Packages). Site Visits (10%) Coordinates with Administrative Officers at Medical Centers, OPC and CBOC locations to develop and administer events on current MAS related topics for a workforce of over 4,868 FTEE. Administrative Functions (10%) Coordinates monthly Data Quality Section staff meetings to include, but not limited to, meeting room reservations and taking and distributing staff meeting minutes. Participates as a member of the local Mock Joint Commission survey team. Participates as a Controlled Substance Inspector (CSI). Assists with disseminating materials and information to MAS employees. Emergency Management (5%) Responsible for participating in emergency management planning activities (disaster drills) conducted at the medical center. Facilitate the role of a runner/escort, tagger, or observer during planned drills. Familiar with Standard Operating Procedures (SOPs) to be used during drill activities. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday, 8:
00 am to 4:
30 pm, may requires some weekends or off-tours to meet the needs of the service Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Medical Administration Specialist/Training Coordinator /573-04212 Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/20/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
GS-9 Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Conducting instructional training classes for facility personnel; Experience with VSSC, Pyramid Analytics, Excel, PowerPoint, VistA, and CPRS in support of facility, service, staff, and patient care OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education. GS-11 Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Conducting instructional training classes for facility personnel; Experience with VSSC, Pyramid Analytics, Excel, PowerPoint, VistA, and CPRS in support of facility, service, staff, and patient care OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education You will be rated on the following Competencies for this position:
Employee DevelopmentQuality ManagementTeaching OthersTechnical CompetenceWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some light physical effort may be required. There may be some walking; standing; bending; carrying of light items including training paperwork or manuals, or small equipment, such as laptop computers, mobile LCD projectors ; or driving an automobile. Incumbent may be susceptible to eyestrain from working long hours on the computer. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Training Coordination (60%) The Medical Administration Specialist/Training Coordinator is aligned under the Data Quality Section of MAS. Plans and coordinates orientation activities for each new MAS employee. Prepares regular education and training reports and distributes to supervisors. Identifies and determines training priorities, conducts and administers training programs, develops and improves training guidance, and conducts classes or other group-setting instruction. Creates training for MAS managers and non-MAS employees, managers and supervisors. Assists employees in achieving mandatory training hours by suggesting job related TMS courses. Scheduling Training (15%) Coordinates and provides Scheduler and Soft skills training for system staff on a bi-weekly and as needed basis in accordance with VHA Directive 1230. This training is not limited to MAS personnel. It includes clinic clerks, health technicians, nurses and clinicians/providers who have been authorized the ability to use Appointment Management and the VISTA Scheduling Enhancement tool (VistA Scheduling Packages). Site Visits (10%) Coordinates with Administrative Officers at Medical Centers, OPC and CBOC locations to develop and administer events on current MAS related topics for a workforce of over 4,868 FTEE. Administrative Functions (10%) Coordinates monthly Data Quality Section staff meetings to include, but not limited to, meeting room reservations and taking and distributing staff meeting minutes. Participates as a member of the local Mock Joint Commission survey team. Participates as a Controlled Substance Inspector (CSI). Assists with disseminating materials and information to MAS employees. Emergency Management (5%) Responsible for participating in emergency management planning activities (disaster drills) conducted at the medical center. Facilitate the role of a runner/escort, tagger, or observer during planned drills. Familiar with Standard Operating Procedures (SOPs) to be used during drill activities. Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule:
Monday - Friday, 8:
00 am to 4:
30 pm, may requires some weekends or off-tours to meet the needs of the service Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Medical Administration Specialist/Training Coordinator /573-04212 Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/20/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
GS-9 Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Conducting instructional training classes for facility personnel; Experience with VSSC, Pyramid Analytics, Excel, PowerPoint, VistA, and CPRS in support of facility, service, staff, and patient care OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education. GS-11 Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Conducting instructional training classes for facility personnel; Experience with VSSC, Pyramid Analytics, Excel, PowerPoint, VistA, and CPRS in support of facility, service, staff, and patient care OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related . OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education You will be rated on the following Competencies for this position:
Employee DevelopmentQuality ManagementTeaching OthersTechnical CompetenceWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is primarily sedentary, although some light physical effort may be required. There may be some walking; standing; bending; carrying of light items including training paperwork or manuals, or small equipment, such as laptop computers, mobile LCD projectors ; or driving an automobile. Incumbent may be susceptible to eyestrain from working long hours on the computer. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$52,905 to $83,210 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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