Academic Assistant III at University of Florida Gainesville, FL
The College of Liberal Arts and Sciences is the heart of the University of Florida and the Gator Nation with over 800 faculty.
As the largest college on campus, the College of Liberal Arts and Sciences is charged with teaching the university's core curriculum.
We are home to the humanities, the social and behavioral sciences, and the physical, natural and mathematical sciences.
Interested in joining us? We are currently accepting applications for an Academic Assistant III.
Classification Title:
Academic Assistant III
Job Description:
As the largest college on campus, the College of Liberal Arts and Sciences is charged with teaching the university's core curriculum.
We are home to the humanities, the social and behavioral sciences, and the physical, natural and mathematical sciences.
Nearly every UF undergraduate takes at least one class in our college.
However, educating tomorrow's leaders is not the only task occupying our over 800 faculty.
Whether discovering new galaxies, serving on presidential task forces or writing award-winning books, they have achieved international acclaim for their contributions to society.
The College of Liberal Arts and Sciences is, in short, the heart of the University of Florida and the Gator Nation.
The Academic Assistant III in the William and Grace Dial Center for Written and Oral Communication will work closely with the Center Director, Associate Director, and CLAS Shared Services Center (SSC).
The William and Grace Dial Center currently houses 9 full-time and 3 adjunct faculty along with 20
graduate assistants who teach our Intro to Public Speaking course and a variety of undergraduate courses for the Communication Studies minor.
Additionally, the William and Grace Dial Center is home to the UF Speech & Debate Team, a co-curricular activity with a high level of participation from a group of 50
students who travel to compete against other teams across the state and nation and offer public debate events on campus.
The Academic Assistant III will help advance the William and Grace Dial Center's mission and support our team of dedicated faculty, teaching staff, and students.
This position will manage all Center program-related activities, as well as provide assistance to faculty, and serve as the sole support staff to the Center.
Duties and responsibilities include, but are not limited to:
Human ResourcesResponsible for faculty/graduate assistant appointments and on-boarding:
prepares letters of appointment; coordinates processing of human resources documents and data; supports search committees arranging for travel and interviews of candidates; submits tuition waivers; submits terminations.
.
Responsible for review of pay lists to ensure all employees are paid correctly and that no under- or over-payments occur.
Academic Program and Curriculum ManagementSchedules Center courses; responsible for assisting students registering for classes, manages distance learning courses (fees, scheduling, tracking); assigns/authorizes instructors and graders; responsible for entering grades on-time in Grade-a-Gator for independent study/research courses; completes Academic Activity Reports; coordinates student/teacher evaluations;; notifies teaching staff about grading procedures, textbook deadlines/ordering process, and academic deadlines;; coordinates and maintains the following Center instructional activities:
drop/add of courses; grade change and incomplete grade contracts; tracks enrollment of center courses prior to and during each semester.
FiscalCompletes monthly reconciliation; prepares budgets/C&I reports; attends budget meetings with Director, SSC, and CLAS; performs P-card reconciliation/aging report; orders supplies; monitors M&S fee reports; processes invoices and vouchers; manages travel for faculty and visitors.
Administrative Duties:
Serves as public contact for the Center; greets visitors, students, and faculty; answers phone, email, in-person inquiries.
Responsible for preparing and submitting faculty administrative reports such as Faculty Assignment Reports, Effort Reporting, and promotion in the OPT system.
Update and maintain department space allocation using the online Space Inventory System.
; schedules department-controlled rooms; serves as contact with CLASNET, work management, DRC, and registrar's office; maintains office supply/equipment inventory; oversees copier maintenance; serves as key custodian; maintains and updates Center website; assist in the development and updates of promotional materials for Center brochures, flyers, event posters, and advertising; prepares and forwards travel verification for speech and debate students; attends CLAS office managers meeting each semester.
Expected Salary:
The salary is $16.
00 - $18.
00 per hour, commensurate with qualifications and experience.
Minimum Requirements:
Bachelor's degree; or an equivalent combination of education and experience.
Preferred
Qualifications:
3-5 years of relevant experiencePeopleSoft (one.
uf) experienceMicrosoft Office experienceExcellent phone, email, and communications skillsAbility to work independentlyAttention to details and organizedSpecial Instructions to Applicants:
In order to be considered, you must upload your cover letter, resume, and the names and contact information of three professional references.
Applications must be submitted by 11:
55 p.
m.
(ET) of the posting end date.
This position is eligible for veteran's preference.
If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.
See our https:
//jobs.
ufl.
edu/resources-staff.
html#veterans Veteran's Preference Page for more information.
Health Assessment Required:
No.
Estimated Salary: $20 to $28 per hour based on qualifications.
As the largest college on campus, the College of Liberal Arts and Sciences is charged with teaching the university's core curriculum.
We are home to the humanities, the social and behavioral sciences, and the physical, natural and mathematical sciences.
Interested in joining us? We are currently accepting applications for an Academic Assistant III.
Classification Title:
Academic Assistant III
Job Description:
As the largest college on campus, the College of Liberal Arts and Sciences is charged with teaching the university's core curriculum.
We are home to the humanities, the social and behavioral sciences, and the physical, natural and mathematical sciences.
Nearly every UF undergraduate takes at least one class in our college.
However, educating tomorrow's leaders is not the only task occupying our over 800 faculty.
Whether discovering new galaxies, serving on presidential task forces or writing award-winning books, they have achieved international acclaim for their contributions to society.
The College of Liberal Arts and Sciences is, in short, the heart of the University of Florida and the Gator Nation.
The Academic Assistant III in the William and Grace Dial Center for Written and Oral Communication will work closely with the Center Director, Associate Director, and CLAS Shared Services Center (SSC).
The William and Grace Dial Center currently houses 9 full-time and 3 adjunct faculty along with 20
graduate assistants who teach our Intro to Public Speaking course and a variety of undergraduate courses for the Communication Studies minor.
Additionally, the William and Grace Dial Center is home to the UF Speech & Debate Team, a co-curricular activity with a high level of participation from a group of 50
students who travel to compete against other teams across the state and nation and offer public debate events on campus.
The Academic Assistant III will help advance the William and Grace Dial Center's mission and support our team of dedicated faculty, teaching staff, and students.
This position will manage all Center program-related activities, as well as provide assistance to faculty, and serve as the sole support staff to the Center.
Duties and responsibilities include, but are not limited to:
Human ResourcesResponsible for faculty/graduate assistant appointments and on-boarding:
prepares letters of appointment; coordinates processing of human resources documents and data; supports search committees arranging for travel and interviews of candidates; submits tuition waivers; submits terminations.
.
Responsible for review of pay lists to ensure all employees are paid correctly and that no under- or over-payments occur.
Academic Program and Curriculum ManagementSchedules Center courses; responsible for assisting students registering for classes, manages distance learning courses (fees, scheduling, tracking); assigns/authorizes instructors and graders; responsible for entering grades on-time in Grade-a-Gator for independent study/research courses; completes Academic Activity Reports; coordinates student/teacher evaluations;; notifies teaching staff about grading procedures, textbook deadlines/ordering process, and academic deadlines;; coordinates and maintains the following Center instructional activities:
drop/add of courses; grade change and incomplete grade contracts; tracks enrollment of center courses prior to and during each semester.
FiscalCompletes monthly reconciliation; prepares budgets/C&I reports; attends budget meetings with Director, SSC, and CLAS; performs P-card reconciliation/aging report; orders supplies; monitors M&S fee reports; processes invoices and vouchers; manages travel for faculty and visitors.
Administrative Duties:
Serves as public contact for the Center; greets visitors, students, and faculty; answers phone, email, in-person inquiries.
Responsible for preparing and submitting faculty administrative reports such as Faculty Assignment Reports, Effort Reporting, and promotion in the OPT system.
Update and maintain department space allocation using the online Space Inventory System.
; schedules department-controlled rooms; serves as contact with CLASNET, work management, DRC, and registrar's office; maintains office supply/equipment inventory; oversees copier maintenance; serves as key custodian; maintains and updates Center website; assist in the development and updates of promotional materials for Center brochures, flyers, event posters, and advertising; prepares and forwards travel verification for speech and debate students; attends CLAS office managers meeting each semester.
Expected Salary:
The salary is $16.
00 - $18.
00 per hour, commensurate with qualifications and experience.
Minimum Requirements:
Bachelor's degree; or an equivalent combination of education and experience.
Preferred
Qualifications:
3-5 years of relevant experiencePeopleSoft (one.
uf) experienceMicrosoft Office experienceExcellent phone, email, and communications skillsAbility to work independentlyAttention to details and organizedSpecial Instructions to Applicants:
In order to be considered, you must upload your cover letter, resume, and the names and contact information of three professional references.
Applications must be submitted by 11:
55 p.
m.
(ET) of the posting end date.
This position is eligible for veteran's preference.
If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.
See our https:
//jobs.
ufl.
edu/resources-staff.
html#veterans Veteran's Preference Page for more information.
Health Assessment Required:
No.
Estimated Salary: $20 to $28 per hour based on qualifications.
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